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Refugee Protection Division Rules (SOR/2012-256)

Regulations are current to 2020-06-17 and last amended on 2012-12-15. Previous Versions

Information and Documents to Be Provided (continued)

Basis of Claim Form (continued)

Marginal note:Providing Basis of Claim Form — inland claim

  •  (1) A claimant referred to in subsection 99(3.1) of the Act must provide the original and a copy of the completed Basis of Claim Form to the officer referred to in rule 3.

  • Marginal note:Providing Basis of Claim Form — port of entry claim

    (2) A claimant other than a claimant referred to in subsection 99(3.1) of the Act must provide the original and a copy of the completed Basis of Claim Form to the Division.

  • Marginal note:Documents to be attached

    (3) The claimant must attach to the original and to the copy of the completed Basis of Claim Form a copy of their identity and travel documents, genuine or not, and a copy of any other relevant documents in their possession. The claimant does not have to attach a copy of a document that has been seized by an officer or provided to the Division by an officer.

  • Marginal note:Documents obtained after providing Basis of Claim Form

    (4) If the claimant obtains an identity or travel document after the Division has received the completed Basis of Claim Form, they must provide two copies of the document to the Division without delay.

  • Marginal note:Providing Basis of Claim Form — port of entry claim

    (5) The Basis of Claim Form provided under subrule (2) must be

    • (a) received by the Division within the time limit set out in the Regulations, and

    • (b) provided in any of the following ways:

      • (i) by hand,

      • (ii) by courier,

      • (iii) by fax if the document is no more than 20 pages long, unless the Division consents to receiving more than 20 pages, or

      • (iv) by email or other electronic means if the Division allows.

  • Marginal note:Original Basis of Claim Form

    (6) A claimant who provides the Basis of Claim Form by fax must provide the original to the Division at the beginning of the hearing.

Marginal note:Application for extension of time

  •  (1) A claimant who makes an application for an extension of time to provide the completed Basis of Claim Form must make the application in accordance with rule 50, but the claimant is not required to give evidence in an affidavit or statutory declaration.

  • Marginal note:Time limit

    (2) The application must be received by the Division no later than three working days before the expiry of the time limit set out in the Regulations.

  • Marginal note:Application for medical reasons

    (3) If a claimant makes the application for medical reasons, other than those related to their counsel, they must provide, together with the application, a legible, recently dated medical certificate signed by a qualified medical practitioner whose name and address are printed or stamped on the certificate. A claimant who has provided a copy of the certificate to the Division must provide the original document to the Division without delay.

  • Marginal note:Content of certificate

    (4) The medical certificate must set out the particulars of the medical condition, without specifying the diagnosis, that prevent the claimant from providing the completed Basis of Claim Form in the time limit referred to in paragraph 7(5)(a).

  • Marginal note:Failure to provide medical certificate

    (5) If a claimant fails to provide a medical certificate in accordance with subrules (3) and (4), the claimant must include in their application

    • (a) particulars of any efforts they made to obtain the required medical certificate, supported by corroborating evidence;

    • (b) particulars of the medical reasons for the application, supported by corroborating evidence; and

    • (c) an explanation of how the medical condition prevents them from providing the completed Basis of Claim Form in the time limit referred to in paragraph 7(5)(a).

  • Marginal note:Providing Basis of Claim Form after extension granted

    (6) If an extension of time is granted, the claimant must provide the original and a copy of the completed Basis of Claim Form to the Division in accordance with subrules 7(2) and (3), no later than on the date indicated by the Division and by a means set out in paragraph 7(5)(b).

Marginal note:Changes or additions to Basis of Claim Form

  •  (1) To make changes or add any information to the Basis of Claim Form, the claimant must

    • (a) provide to the Division the original and a copy of each page of the form to which changes or additions have been made;

    • (b) sign and date each new page and underline the changes or additions made; and

    • (c) sign and date a declaration stating that

      • (i) the information given by the claimant in the Basis of Claim Form, together with the changes and additions, is complete, true and correct, and

      • (ii) the claimant understands that the declaration is of the same force and effect as if made under oath.

  • Marginal note:Time limit

    (2) The documents referred to in subrule (1) must be provided to the Division without delay and must be received by it no later than 10 days before the date fixed for the hearing.

Conduct of a Hearing

Marginal note:Standard order of questioning

  •  (1) In a hearing of a claim for refugee protection, if the Minister is not a party, any witness, including the claimant, will be questioned first by the Division and then by the claimant’s counsel.

  • Marginal note:Order of questioning — Minister’s intervention on exclusion issue

    (2) In a hearing of a claim for refugee protection, if the Minister is a party and has intervened on an issue of exclusion under subrule 29(3), any witness, including the claimant, will be questioned first by the Minister’s counsel, then by the Division and then by the claimant’s counsel.

  • Marginal note:Order of questioning — Minister’s intervention not on exclusion issue

    (3) In a hearing of a claim for refugee protection, if the Minister is a party but has not intervened on an issue of exclusion under subrule 29(3), any witness, including the claimant, will be questioned first by the Division, then by the Minister’s counsel and then by the claimant’s counsel.

  • Marginal note:Order of questioning — application to vacate or cease refugee protection

    (4) In a hearing into an application to vacate or to cease refugee protection, any witness, including the protected person, is to be questioned first by the Minister’s counsel, then by the Division and then by the protected person’s counsel.

  • Marginal note:Variation of order of questioning

    (5) The Division must not vary the order of questioning unless there are exceptional circumstances, including that the variation is required to accommodate a vulnerable person.

  • Marginal note:Limiting questioning of witnesses

    (6) The Division may limit the questioning of witnesses, including a claimant or a protected person, taking into account the nature and complexity of the issues and the relevance of the questions.

  • Marginal note:Oral representations

    (7) Representations must be made orally at the end of a hearing unless the Division orders otherwise.

  • Marginal note:Oral decision and reasons

    (8) A Division member must render an oral decision and reasons for the decision at the hearing unless it is not practicable to do so.

Documents Establishing Identity and Other Elements of the Claim

Marginal note:Documents

 The claimant must provide acceptable documents establishing their identity and other elements of the claim. A claimant who does not provide acceptable documents must explain why they did not provide the documents and what steps they took to obtain them.

Application to Vacate or to Cease Refugee Protection

Marginal note:Contact information

 If an application to vacate or to cease refugee protection is made, the protected person must without delay notify the Division and the Minister in writing of

  • (a) any change in their contact information; and

  • (b) their counsel’s contact information and any limitations on the counsel’s retainer, if represented by counsel, and any changes to that information.

Marginal note:Declaration — counsel not representing or advising for consideration

 If a protected person retains counsel who is not a person referred to in any of paragraphs 91(2)(a) to (c) of the Act, both the protected person and their counsel must without delay provide the information and declarations set out in Schedule 3 to the Division in writing.

Counsel of Record

Marginal note:Becoming counsel of record

  •  (1) Subject to subrule (2), as soon as counsel for a claimant or protected person agrees to a date for a proceeding, or as soon as a person becomes counsel after a date for a proceeding has been fixed, the counsel becomes counsel of record for the claimant or protected person.

  • Marginal note:Limitation on counsel’s retainer

    (2) If a claimant or protected person has notified the Division of a limitation on their counsel’s retainer, counsel is counsel of record only to the extent of the services to be provided within the limited retainer. Counsel ceases to be counsel of record as soon as those services are completed.

 
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