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Corrections and Conditional Release Regulations (SOR/92-620)

Regulations are current to 2021-09-11 and last amended on 2019-11-30. Previous Versions

PART ICorrections (continued)

Offender Grievance Procedure (continued)

  •  (1) In the case of an inmate’s grievance, where there is an inmate grievance committee in the penitentiary, the institutional head may refer the grievance to that committee.

  • (2) An inmate grievance committee shall submit its recommendations respecting an inmate’s grievance to the institutional head as soon as practicable after the grievance is referred to the committee.

  • (3) The institutional head shall give the inmate a copy of the institutional head’s decision as soon as practicable after receiving the recommendations of the inmate grievance committee.

  • (4) This section does not apply to grievances related to health services.

 The person who is reviewing a grievance under section 75 shall give the offender a copy of the person’s decision as soon as practicable after the offender submits the grievance.

  •  (1) Where the institutional head makes a decision respecting an inmate’s grievance, the inmate may request that the institutional head refer the inmate’s grievance to an outside review board, and the institutional head shall refer the grievance to an outside review board.

  • (2) The outside review board shall submit its recommendations to the institutional head as soon as practicable after the grievance is referred to the board.

  • (3) The institutional head shall give the inmate a copy of the institutional head’s decision as soon as practicable after receiving the recommendations of the outside review board.

  •  (1) If an offender is not satisfied with a decision of the institutional head or director of the parole district respecting their grievance, they may appeal the decision to the Commissioner.

  • (2) [Repealed, SOR/2013-181, s. 3]

  • (3) The Commissioner shall give the offender a copy of his or her decision, including the reasons for the decision, as soon as practicable after the offender submits an appeal.

 A senior staff member may, on the Commissioner’s behalf, make a decision in respect of a grievance submitted under paragraph 75(b) or an appeal submitted under subsection 80(1) if the staff member

  • (a) holds a position equal to or higher in rank than that of assistant deputy minister; and

  • (b) is designated by name or position for that purpose in a Commissioner’s Directive.

  • SOR/2013-181, s. 4
  •  (1) Where an offender decides to pursue a legal remedy for the offender’s complaint or grievance in addition to the complaint and grievance procedure referred to in these Regulations, the review of the complaint or grievance pursuant to these Regulations shall be deferred until a decision on the alternate remedy is rendered or the offender decides to abandon the alternate remedy.

  • (2) Where the review of a complaint or grievance is deferred pursuant to subsection (1), the person who is reviewing the complaint or grievance shall give the offender written notice of the decision to defer the review.

 In reviewing an offender’s complaint or grievance, the person reviewing the complaint or grievance shall take into consideration

  • (a) any efforts made by staff members and the offender to resolve the complaint or grievance, and any recommendations resulting therefrom;

  • (b) any recommendations made by an inmate grievance committee or outside review board; and

  • (c) any decision made respecting an alternate remedy referred to in subsection 81(1).

Living Conditions

Physical Conditions

  •  (1) The Service shall, to ensure a safe and healthful penitentiary environment, ensure that all applicable federal health, safety, sanitation and fire laws are complied with in each penitentiary and that every penitentiary is inspected regularly by the persons responsible for enforcing those laws.

  • (2) The Service shall take all reasonable steps to ensure the safety of every inmate and that every inmate is

    • (a) adequately clothed and fed;

    • (b) provided with adequate bedding;

    • (c) provided with toilet articles and all other articles necessary for personal health and cleanliness; and

    • (d) given the opportunity to exercise for at least one hour every day outdoors, weather permitting, or indoors where the weather does not permit exercising outdoors.

Inmates’ Effects

 The institutional head shall take all reasonable steps to ensure that the effects of an inmate that are permitted to be taken into and kept in the penitentiary are protected from loss or damage.

  •  (1) Subject to subsections (2) to (4), where an inmate escapes, the institutional head may dispose of the inmate’s personal effects

    • (a) in the case of effects other than legal or official documents, two years after the date of the escape; and

    • (b) in the case of legal or official documents, seven years after the date of the escape.

  • (2) The institutional head shall not dispose of an inmate’s effects under subsection (1) unless the institutional head has taken all reasonable steps to determine

    • (a) that the inmate is not in custody in Canada;

    • (b) that, where the inmate is in custody in a foreign state, no extradition application is contemplated and the inmate has not applied to the foreign state for a transfer to Canada pursuant to an agreement between that state and Canada; and

    • (c) that the inmate does not have a next of kin to whom the effects can be sent.

  • (3) Where the institutional head disposes of an inmate’s personal effects, other than legal or official documents, under subsection (1), the institutional head may

    • (a) give the effects to a charitable organization located in the vicinity of the penitentiary;

    • (b) destroy the effects, if the effects are unusable; or

    • (c) remit the effects to Her Majesty in right of Canada.

  • (4) Where the institutional head, under subsection (1), disposes of an inmate’s personal effects that are legal or official documents, the institutional head shall dispose of the effects in accordance with the instructions of the Public Trustee or other appropriate official of the province in which the penitentiary is located.

Interviews

 The Commissioner shall, while visiting a penitentiary, provide a reasonable opportunity for an interview with any inmate who has a concern respecting any matter referred to in section 70 of the Act and who requests an interview with the Commissioner.

 The institutional head shall provide any inmate who requests an interview with the institutional head with a reasonable opportunity for an interview.

Correspondence

 The Service shall ensure that a person is available to any inmate who is unable to read or write to assist the inmate in preparing and reading the inmate’s correspondence

  • (a) in the official language of the inmate’s choice; or

  • (b) where practicable, in another language of the inmate’s choice.

  •  (1) Subject to subsection 94(1), a staff member may inspect an envelope or a package sent or received by an inmate to the extent necessary to determine whether the envelope or package contains contraband, but the staff member may not read the contents of the envelope or package.

  • (2) Sections 57 to 59 apply in respect of contraband that is in the possession of the Service as a result of an inspection referred to in subsection (1).

Visits

  •  (1) Every inmate shall have a reasonable opportunity to meet with a visitor without a physical barrier to personal contact unless

    • (a) the institutional head or a staff member designated by the institutional head suspects on reasonable grounds that the barrier is necessary for the security of the penitentiary or the safety of any person; and

    • (b) no less restrictive measure is available.

  • (2) The institutional head or a staff member designated by the institutional head may, for the purpose of protecting the security of the penitentiary or the safety of any person, authorize the visual supervision of a visiting area by a staff member or a mechanical device, and the supervision shall be carried out in the least obtrusive manner necessary in the circumstances.

  • (3) The Service shall ensure that every inmate can meet with the inmate’s legal counsel in private interview facilities.

  • SOR/2015-171, s. 7
 
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