Rules of the Municipal Courts (SI/2005-127)

Regulations are current to 2017-11-20

Rules of the Municipal Courts

SI/2005-127

CRIMINAL CODE

Registration 2005-12-14

Rules of the Municipal Courts

Regulations and other acts

Gouvernement du Québec

O.C. 950-2005, 19 October 2005

An Act respecting municipal courts

(R.S.Q., c. C-72.01)

Courts of Justice Act

(R.S.Q., c. T-16)

Criminal Code

(R.S.C., 1985, c. C-46)

Municipal courts

— Rules

Rules of the municipal courts

WHEREAS section 56.2 of the Act respecting municipal courts (R.S.Q., c. C-72.01) provides that a majority of the municipal judges, in agreement with the chief judge, may adopt uniform rules of practice applicable to all municipal courts in matters necessary for the exercise of their jurisdiction, either at a meeting called for that purpose by the chief judge or through any other means whereby the chief judge may consult them, that the rules of practice must be compatible with the provisions of the Act respecting municipal courts and the provisions of the Code of Civil Procedure (R.S.Q., c. C-25) and the Code of Penal Procedure (R.S.Q., c. C-25.1), that the rules of practice are subject to the approval of the Government and that the provisions of the Regulations Act (R.S.Q., c. R-18.1), except sections 21 to 24, apply to the rules;

WHEREAS section 24.1 of that Act provides that the associate chief judge of the Court of Québec who is responsible for municipal courts shall exercise, under the authority of the chief judge of the Court of Québec, the functions exercised by the chief judge in respect of municipal judges and municipal courts pursuant to the Act respecting municipal courts, in addition to the functions assigned to the associate chief judge by the Courts of Justice Act (R.S.Q., c. T-16);

WHEREAS a majority of the municipal judges, in agreement with the associate chief judge of the Court of Québec responsible for municipal courts, adopted a draft of the Rules of municipal courts on 16 April 2004;

WHEREAS, in accordance with sections 10 and 11 of the Regulations Act, the draft Rules were published in Part 2 of the Gazette officielle du Québec of 2 June 2004 with a notice that they could be approved by the Government on the expiry of 45 days following that publication;

WHEREAS, under subsection 482(2) of the Criminal Code (R.S.C. 1985, c. C-46), every municipal court in the Province of Québec may, subject to the approval of the lieutenant governor in council of the province, make rules of court not inconsistent with that Code or any other Act of Parliament;

WHEREAS the rules of court related to the exercise of the criminal jurisdiction were adopted by all the municipal courts;

WHEREAS it is expedient to approve these Rules with amendments;

IT IS ORDERED, therefore, on the recommendation of the Minister of Justice:

THAT the Rules of the municipal courts, attached to this Order in Council, be approved.

ANDRÉ DICAIRE,
Clerk of the Conseil exécutif

Rules of the municipal courts

An Act respecting municipal courts

(R.S.Q., c. C-72.01, s. 56.2)

Courts of Justice Act

(R.S.Q., c. T-16, s. 98, 3rd par., subpar. 2)

Criminal Code

(R.S.C., 1985, c. C-46, s. 482(2))

CHAPTER IProvisions Applicable to All Matters

DIVISION IDefinitions

 Unless the context indicates otherwise,

  • (a) case means any stage of a criminal, penal or civil proceeding and a motion or application;

  • (b) court means a municipal court of Québec;

  • (c) clerk means a clerk, deputy clerk or replacement clerk;

  • (d) judge means a municipal court judge;

  • (e) president judge means, in a court where judges exercise their functions exclusively and on a full-time basis, a judge appointed by the Government to preside over a court and includes the associate president judge where that judge replaces the president judge;

  • (f) judge responsible for the court means, in a court composed of more than one judge, a judge designated by the Government as the judge responsible for the court;

  • (g) parties means the Queen, the prosecuting party, the prosecution, the defendant, the intervener, the impleaded party or the opposing party.

DIVISION IITime Limits and Powers Exercised Pursuant to These Rules

 Time limits or requirements. A president judge, a judge responsible for the court or a judge may, for serious reasons, shorten a time limit or grant an exemption from a requirement under these Rules.

 Powers. Unless he or she is absent or unable to act, the powers assigned to a president judge or a judge responsible for the court under these Rules shall not be exercised by a judge of his or her court.

DIVISION IIIAccess to Records

 Consultation of a record. A record or exhibit filed may be consulted only in the presence of the clerk or a person designated by the clerk.

 Copies of documents. A person may obtain a copy of documents or exhibits filed in the court record on payment of the required fees.

 Removal of a record. A record may be removed from the office of the court only at the request or with the authorization of the judge or the clerk.

 Removal of an exhibit. After the expiry of the time limit for appeal from the final judgment or the sentence, a party may, upon giving a receipt therefor, remove an exhibit filed by the party, unless the exhibit has been seized.

DIVISION IVCourtrooms

 Courtrooms. The president judge or the judge responsible for the court shall determine the use and purposes of available courtrooms.

 Judges. The president judge or the judge responsible for the court shall designate the judges who are to preside in the courtrooms of the court.

 Assignment of cases. The president judge or the judge responsible for the court shall assign the cases to the judges assigned to the court.

DIVISION VWritten Motions and applications

 Reference to relevant provisions. Every motion or application shall indicate the title and the reference to the statutory or regulatory provision on which it is based.

 Filing at the office of the court. Every motion or application shall be filed at the office of the court at least three (3) clear juridical days before the date of presentation.

Every oral application for inscription on the roll shall be made at the office of the court within that time limit.

DIVISION VIRolls of the Court

 Preparation. The roll of the court shall be prepared by the clerk under the authority of the president judge, the judge responsible for the court or the judge.

 Contents of the roll. The roll shall contain the name of the judge presiding over the hearing, the name of the clerk, the record numbers, the names of the parties and, where applicable, the name of the attorney, the nature of the offence, motion or application, the date and time of the sitting and the courtroom number.

 Roll of the court. Before the hearing, a copy of the roll shall be delivered to the judge and copies made available to the parties for consultation.

 Posting of the roll. The clerk shall see to the posting of the roll at the entrance to the courtroom or at any other location designated by the president judge, the judge responsible for the court or the judge.

DIVISION VIICourt Sittings

 Fixing of the dates of sittings. The sittings of the court shall be fixed by the president judge, the judge responsible for the court or the judge, in all cases, after consulting the clerk.

 Time of sittings. The sittings of the court shall be held in the morning, afternoon or evening after 6:00 p.m. or at any time fixed by the president judge, the judge responsible for the court or the judge, in all cases, after consulting the clerk.

 Minutes of the hearing. The clerk shall draw up the minutes of the hearing which shall include the names of the parties, their attorneys and witnesses, the exhibits and documents filed during the hearing, the amendments and admissions, the nature of the objections, the decisions rendered and any other particular the judge may require.

 Classification of exhibits. At the hearing, the clerk shall classify the exhibits by letter, in numerical order.

DIVISION VIIIOrder, Dress Code and Decorum

 Persons present. All persons present at the hearing shall rise when the judge enters the courtroom and remain standing until the judge is seated. At a recess or adjournment, they shall rise again and remain standing until the judge has retired.

 Opening of the session. At the opening of the session, or at an adjournment or recess, the clerk or the person acting as usher shall say aloud: “Silence. All rise please.”

At the opening of the session, the clerk shall add : “The Municipal Court of is now in session, the Honourable presiding.”

Once the judge is seated, the clerk or the person acting as usher shall invite those present also to be seated.

The clerk shall announce any recess or resumption.

When the judge leaves the bench, the clerk or the person acting as usher shall invite those present to rise and no one shall leave until the judge has retired.

 Calling of the roll. The clerk shall call the roll in the presence of the judge.

 Language and demeanour in the Court. Every person speaking in the court shall be courteous and respectful.

Every person addressing the judge or a witness shall, except with leave of the judge, rise and remain standing.

 Decorum. No conduct or demeanour which interferes with the dignity and good order of the court is permitted. During the hearing, no person shall engage in conversation with another person, address the clerk or consult a record, except with leave of the judge.

 Good order at hearings. During hearings, no person shall read newspapers, take photographs, film, make audio or video recordings, make radio broadcastings, use pagers or cellular telephones in a resonant mode, drink, eat or chew gum.

The media are authorized to record the proceedings and the decision on audiotape, unless the judge decides otherwise; no broadcasting of any such recording is, however, permitted.

 Dress in court. Every person appearing before the court shall be suitably attired.

 Dress code for attorneys. Unless otherwise ordered by the judge, no attorney shall address the court unless dressed as follows:

  • (a) male attorneys and articled students shall wear conservative trousers, jacket, shirt and tie or a black robe;

  • (b) female attorneys and articled students shall wear a conservative skirt or trousers with a blouse and jacket or a dress, or a black robe.

DIVISION IXAdjournments

 Adjournment. Where a party foresees being unable to proceed on the date set for the trial or hearing, the party shall immediately notify in writing the other parties or their attorney and the judge presiding the hearing, indicating the reason, and request an adjournment, unless exempted from doing so by the judge.

 Annulment of the summoning of witnesses. Only a party or a witness concerned may, by motion to the judge, request the annulment of the summoning of a witness in a case on the roll for hearing or trial.

 Recording in the minutes of the hearing. Where a motion for adjournment is granted, the reasons for the adjournment shall be recorded in the minutes of the hearing.

DIVISION XOral or Written Arguments

 Copy of jurisprudence or doctrine. A party relying on jurisprudence or doctrine shall provide a copy to the judge and the parties, indicate the relevant pages and highlight the extracts cited.

 Copies of statutory or regulatory provisions. A party relying on statutory or regulatory provisions other than those set out in the Constitution Act, 1982, (R.S.C. 1985, App. II, No. 44), the Criminal Code (R.S.C. 1985, c. C-46), the Canada Evidence Act (R.S.C. 1985, c. C-5), the Controlled Drugs and Substances Act (S.C. 1996, c. 19), the Charter of human rights and freedoms (R.S.Q., c. C-12), the Code of Penal Procedure (R.S.Q., c. C-25.1), the Highway Safety Code (R.S.Q., c. C-24.2), the Civil Code of Québec or the Code of Civil Procedure (R.S.Q., c. C-25), shall provide, on request, a relevant extract to the judge and the opposing party.

CHAPTER IISpecific Rules for Each Matter

DIVISION ICriminal and Penal Matters

§1. Motions and applications

 Form. Except on an order of the judge or unless otherwise provided by law, all motions and applications presented to a judge pursuant to the Criminal Code, the Code of Penal Procedure or these Rules shall be presented orally and without notice.

 
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